SAP Portal Content Management by OpenText: Product Demo

Find out how SAP Portal Content Management by OpenText can help you manage documents and communications in SAP NetWeaver Portal. Watch how you can use the application to connect Microsoft software with SAP NetWeaver Portal to get the job done.

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  • http://global.sap.com/demos/mmov/demos/sap-portal-content-management-by-opentext-collaborate-and-manage-documents-for-sap-netweaver-portal-demo-us.mp4
    • SAP Portal Content Management by OpenText. Collaborate and manage documents for SAP NetWeaver Portal.
    • The SAP Portal Content Management application by OpenText helps you integrate content into workflows and enterprise workspaces of the SAP NetWeaver Portal component.
    • In this demo, you'll see how SAP Portal Content Management helps you upload documents, organize them in folders,
    • and communicate updates, and use enterprise connect software to integrate with Microsoft Outlook.
    • Upload and organize documents, and communicate updates.
    • Kim Jones is a product manager at ITelO Corporation, a company that uses SAP Portal Content Management with SAP NetWeaver Portal.
    • She wants to upload a new brochure onto the portal for the field.
    • In the "browse document" view, she chooses the brochures folder and sees that there are two documents there.
    • She selects the Laptop Durability report to see the latest update of the document in that folder.
    • Then she opens the properties view at the top-right corner to see what versions are there.
    • She also opens the permissions tab to see who has permissions and what levels are granted for this document.
    • Next, she looks at the audit trail to see who has accessed and changed the document, and when these events occurred.
    • Now Kim realizes she needs to create two folders – one for the IVO line and another for the FlexTop line − so she uses the "create folder" function.
    • She copies the brochure into the FlexTop line folder and uploads another brochure into that folder from her hard drive.
    • Then she drags the brochure from the FlexTop folder to the IVO folder and starts editing. She saves the changes.
    • Now she starts the workflow approval by right clicking on the document and selecting the workflow option from the drop-down list.
    • She adds the title and description so the document will be included in the universal work list.
    • Now she starts the discussion around the FlexTop and IVO product lines, and asks colleagues for their comments on creating a comparison brochure.
    • Then she uploads the latest version of the durability report.
    • She right clicks on the report to access Pulse functionality so she can broadcast to all her colleagues
    • that she just uploaded the latest version of the laptop durability report.
    • Here, she can see all of the updates from her colleagues and she looks for the latest update from a particular team member.
    • She uses the search function to view all content related to IVO, and to confirm that her latest uploaded document is available and can be found by using the search function.
    • Use enterprise connect software to integrate with Microsoft Outlook
    • Kim wants to use familiar desktop software to work with and communicate about documents for the portal.
    • She uses enterprise connect functionality to upload another document directly from Microsoft Windows Explorer to the portal.
    • She opens the application and accesses the brochures folder, where she can see the folders she created for FlexTop and IVO, and a discussions folder.
    • She drags a brochure directly into the IVO folder she created under the portal view earlier.
    • Next, she uses enterprise connect software to send an e-mail to a colleague from her Microsoft Outlook account
    • and to store a copy of the e-mail in the folders she created in the portal.
    • As she opens the compose e-mail view, she sees two buttons for enterprise connect functionality at the top left –
    • one to attach a document and the other to send and save an e-mail.
    • Kim writes an e-mail to Susan about the planned brochures, and chooses the send-and-save button.
    • The software prompts her to choose a folder in SAP Portal Content Management, and she selects the planning folder.
    • As you have seen, SAP Portal Content Management helps you integrate content into workflows and enterprise workspaces of SAP NetWeaver Portal
    • so you can streamline content management processes through centralized access control and automated process workflows,
    • enhance user productivity by supporting content sharing and collaboration,
    • improve governance through version control and access authorization features, and maximize your SAP investment with an open path for growth.
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